Designing Ambiguity-Aware Clerical Review: A Stratified Sampling Framework for Record Linkage and Deduplication

Abstract

Clerical review of candidate record pairs remains the de facto gold standard for evaluating record linkage, but it is resource-intensive and often designed informally. We propose a design-based framework that treats clerical review as finite-population sampling over fine-grained strata defined by match weight, comparison pattern, record-level ambiguity, and demographic group. Match-probability bands are constructed from model-based score deciles. Within bands, strata combine comparison patterns with an ambiguity factor derived from matchability and conditional candidate perplexity. A band-specific margin-of-error profile encodes substantive priorities, such as tighter precision in high-score bands, while a single scaling parameter enforces the overall clerical budget. We evaluate the framework using a labelled dataset deduplicated in Splink, comprising 50,000 records and approximately 478,000 candidate pairs. We compare a baseline design reviewing about 23% of pairs with a budget-constrained design reviewing about 7%. The baseline accurately estimates global and band-specific match rates, while sampled distributions of comparison patterns, gender, and ambiguity broadly track the population. Under the budget design, global error approximately doubles, with the largest band-level errors in middle-score bands where matches, non-matches, and ambiguous cases are intermixed. Accuracy in the highest-score bands and the band-wise ambiguity profile are largely preserved, although representativeness by comparison pattern and gender declines. The framework generalises to other clerical-review objectives and can incorporate gold-standard data as prior information for design and calibration. It makes explicit the negotiable trade-offs between workload, precision, representativeness, and coverage of linkage uncertainty.